The timeline —the run sheet or schedule of the day— is the most consulted document on the wedding day and the one that piles up the most versions in the weeks before. Wedinest turns it into a living document that’s always up to date.
Events and moments, hour by hour
Split the day into blocks —getting ready, ceremony, cocktail hour, dinner, party— with a time, duration and place, and detail the key moments inside each one: the entrance, the speeches, the cake cutting, the first dance.
An owner for every moment
Assign each event to whoever has to run it: your team, the couple or a vendor. Everyone knows what they’re responsible for and when.
More than one day
Welcome party, wedding and farewell brunch in the same timeline: each event states which day it falls on relative to the wedding day.
Templates and a PDF for vendors
Save your standard run sheet as a template and apply it to each wedding (Pro and Studio plans). Once it’s final, export it as a PDF for the venue, the caterer and every other vendor.
Why build the timeline in Wedinest
- Events with time, duration and place.
- Key moments inside each event.
- Owners: team, couple or vendor.
- Pre- and post-wedding events.
- Reusable timeline templates.
- PDF and CSV export.
Frequently asked questions
What is a wedding day timeline?
It’s the detailed schedule of the wedding day: what happens, when, where and who’s in charge. Also called a run sheet or wedding itinerary, it’s the guide the wedding planner, the couple and the vendors follow all day.
How do you build a wedding timeline?
Start from the fixed times —ceremony and dinner—, work backwards to plan getting ready and transfers, and leave buffers between blocks. Then add each block’s key moments and give each one an owner. In Wedinest you can start from your own template.
Can I share the timeline with vendors?
Yes. Export the timeline as PDF or CSV to send to the venue, the caterer or any vendor. The couple sees it directly in their portal.